Lesson on the Opportunity Manager

1. Pre-Planning

    The learner should come prepared with a job posting suitable for a student, faculty, staff, or practitioner involved with the Arnold School of Public Health at the University of South Carolina.
    For this lesson, a room with a computer, projector, and a wireless Internet connection are required. Ideally, the learners should come with their own laptops or tablets; however, not all learners will readily have access to these items. Several laptops or iPads would ensure all learners have the proper technology.

2. Lesson Opening

  • Today we are going to go over how and when to use the Arnold School of Public Health’s Opportunity Manager. To start out with, let’s go over a brief history of the Opportunity Manager. The Opportunity Manager is originally started by a collaborative group of people from ASPH, DHEC, and outside practitioners in hopes of connecting public health professionals together in a job scenario. The initial focus groups started in 2003 and by late 2004 USC’s UTS was contracted to build the application with an original timeframe of 6 months. In mid-2011, UTS released a very rough production copy of the Opportunity Manager, known as version 1. By the time it was release, it was archaic since it took over 6 years to complete. If any of you used the original version, you will remember that in order to post an opportunity you had to fill out a 4 page form to create an account and 6 pages to actually post the opportunity. It was rare that individuals used the system because it collected so much information for many features that were no longer needed. In early 2012, a web developer was hired by the Office of Public Health practice and by the end of the year version 2 was released. There was a substantial uptake in the amount of use; however, it was still not as user friendly and individuals controlling the direction of the Opportunity Manager realized that it was not necessary for the long applications. In 2014, the current version Opportunity Version 3 was released. Many of the required fields were cut, there was a responsive design, and students and academic department managers could now manually input practicum agreements. Today we are going to go over the different roles in the opportunity manager and how each role can best utilize the application.

4. Lesson Body-Part 1

  • A user is assigned to one of three roles when registering: Student, Faculty/Staff, and Practitioner.
  • Users in the Faculty/Staff group can also be a:
    1. Faculty Advisor
    2. Academic Department Manager
  • Users in the Faculty/Staff or Practitioner group can also be:
    1. Opportunity Poster (Faculty/Staff or Practitioner)
    2. Opportunity Contact (Faculty/Staff or Practitioner)
    3. Supervisor (Faculty/Staff or Practitioner)
    4. Organization/Department Manager (Faculty/Staff or Practitioner)
    Show the Opportunity Manager privileging chart.
  • LEAD
    Go over the Opportunity Manager roles and how to get access to various roles. Then discuss the opportunity posting type (roles) for each of the main groups.

5. Lesson Body-Part 2

  • Review the responsibilities of a supervisor or preceptor by going over how to…
    1. Post an opportunity
    2. How to edit opportunities
    3. How to view applications
    4. How to schedule an interview
    5. How to make an offer to a student
    6. Print the agreement or continue to generate a practicum/residency contract
    7. Review or sign a practicum agreement
    8. Complete an evaluation
  • LEAD
    Pull up the Opportunity Manager and go though each of the parts listed above.

6. Lesson Body-Part 3

  • Review the responsibilities of a academic department manager and an organization or department manager.
  • For an academic department manager we will review how to:
    1. Manually enter a practicum agreement
    2. View all opportunities, applications, offers, agreements, and contracts related to that academic department.
  • For organization or department managers review how to:
    1. View all opportunities posted with their organization or department selected
    2. View all applications posted with their organization or department selected
    3. View all agreements posted with their organization or department selected
  • LEAD
    Pull up the Opportunity Manager and go through all the parts listed above.
  • TEST
    Make users create an account at MySPH.org and complete an Opportunity Manager profile. Then ask them to post an opportunity and help as needed.

7. Lesson Closing

  • Remember that it is essential to make sure that all student employment is handled through the Opportunity Manager. The school’s accreditation is dependent on this system since ASPH assured CIEF that we would have our record keeping in place. If you have any questions or problems with the system please feel free to contact us using the form at the bottom of the Opportunity Manager.

8. Evaluation

  • See if the learner’s accepted offers to positions they posted during the course.